School and Group Programs
Organizing Your Trip
2007-2008 Group Coordinator Planning Manual
This planning manual is designed to provide you with everything you need to prepare for the Headlands Institute experience. We add new and updated information each year. Make sure you are familiar with all the contents. Even if you are a veteran chaperone, please read through the entire manual; new information and revised forms have been added.
As usual, please feel free to call us with any questions or concerns you may have about your upcoming program. We are always happy to assist you with questions regarding curriculum or billing, or with any special food service or accommodation requests. Contact Erica Tucker, Field Science Operations Manager at etucker@yni.org.
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Entire Manual
You can download the complete manual or download individual sections.
Introduction
Cover Page (1 page)
Table of Contents (1 page)
General Information
New! Welcome Letter page 1
Timeline with Checklist pages 2-3
Important Notes page 4
Tips from a Veteran Teacher pages 5-7
Selection and Preparation of Adult Chaperones page 8
New! Classroom Connections pages 9-10
Online Resources and Notes for One-Day Programs page 11
New! Off-Campus Trips for 5-Day Programs pages 12-13
New! Food Allergy Information page 14
Educational Framework pages 15-18
Risk Management at HI pages 19-20
Group Coordinator Forms
New! Pre-Trip Questionnaire (REQUIRED) pages 21-26
New! Electronic Pre-Trip Questionnaire (you can fill this out on your computer and email it in!)
Hiking Group List (REQUIRED) page 27
Electronic Hiking Group List (you can fill this form out on your computer and email it in!)
Accident Insurance Form page 28
Grant Application page 29
Supervision Chart page 30
Campus Map page 31
Driving Directions pages 32-33
New! Campus Store Order Form pages 34-36
Adult and Student Participant Forms
Registration Form (REQUIRED) pages 37-39
Spanish Registration Form pages 40-42
Required Clothing & Equipment page 43
Spanish Required Clothing & Equipment page 44
Participating Adult Information pages 45-48
Student Responsibilities (REQUIRES SIGNATURE) pages 49-50
Sample Parent Letter pages 51-52
Spanish Sample Parent Letter page 53-54
Call of the Sea Program Release Form page 55
Trip organizers should be familiar with the entire contents of this manual.
